Optimizing Microsoft Word® to E-publish –
Formatting Marks


The next step, to e-publish your book is optimizing Microsoft Word. The two versions, I’m using are Microsoft Word 2007, and Microsoft Word 2013.

As you work on your manuscript: copy and pasting, editing and even digitizing a paper manuscript, extra spaces and extra soft breaks creep into it. For a print book, you might be able to get away with instances of poor formatting, but not on an e-book reader.

On the Home Ribbon, in the Paragraph section click the paragraph button, to show paragraph markings. The mark between the words and punctuation, show a space. A paragraph mark indicates where a paragraph style ends; you create it when you hit the Enter key; it’s sometimes called a hard return or a hard break. In Optimizing Microsoft Word 2013 to E-publish: Create E-Book Paragraph Styles, I show you how to create paragraph styles, for e-book formatting.

Revealing these marks will show poor formatting. When you format for e-books, there shouldn’t be extra spacing: manually entered spaces, or tabs at the beginning of the paragraph, extra space between sentences and at the end of paragraphs. These could display, as a new paragraph, or a new paragraph style on an e-book reader.

Title: Show Paragraph Mark, points to image of the Word Paragraph section on the ribbon.

 A Paragraph mark, ends the paragraph’s formatting and style (¶).

Title: Two spaces after period; One Space after period for eBook Formatting, not two.

If, there are extra spaces at the beginning of a paragraph, they need to be deleted. If you copy and paste a lot, or scanned a manuscript, for an e-book an extra space, or two might creep into the formatting. These spaces need to be delete. Your  paragraph style controls the indentation, alignment and tab stops.

The extra space, at the end of sentences, needs to be deleted. There should be one space mark between sentences.

Two images, one is the correct way to format - no space mark between the period and the paragraph mark.

A period or other type of punctuation-should appear to the immediate left of the paragraph mark (the end of the paragraph).

Please note the correct way to format: no space between a period and the paragraph mark (.¶) and the poor way: an extra space between the period and the  paragraph mark (.•¶).
Delete the  extra space.

Page Break Mark. A line with "Page Break" in the middle.

A page break indicates a new page either before the content, or after the content. Again, page breaks should be controlled by you paragraph, or heading styles.

Examples of Bookmarks or anchors inserted before text and after text; bookmarks are landing places for hyperlinks.

A square bullet, in the left margin, indicates a page break before (on  previous page).


A bookmark indicates the landing-place for a Hyperlink. A bookmark can be placed around several words, or in front of a word. It looks like a grayed out default pointer, when placed in between characters or in front of the chapter heading and square brackets when the bookmark surrounds a word(s).

To see the bookmarks in your e-book, you’ll have to make a change to an option in Microsoft Word. Word Options ≫ Advanced; scroll down to, “Show document content.” Make sure that the Show bookmarks check box is ticked. Click, OK.





A bookmark indicates the landing-place for a Hyperlink

Line Breaks

A right-angle arrow pointing to the left represents a line break, inserted with Shift+Enter. Line breaks are sometimes called soft breaks/returns. You use a line break to start a new line without starting a new paragraph style. In e-book formatting, lines breaks are redundant, because paragraph styles will accommodate this function. You should remove them from your manuscript; e-book readers will wrap the text, as it repaginates, or if you insert a non breaking space or other special character to force the e-book reader to break on the next line.


More e-publish Reading

Optimizing Microsoft Word® to E-publish | AutoCorrect

Optimizing Microsoft Word 2013 to E-publish: Create E-book Paragraph Styles

Publish your Book with an ISBN

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